How to comply with Open Access requirements

What to deposit

If an author decides to disseminate the results of his research carried out under the H2020 program, he has to comply with the European Commission’s requests on Open Access by making his peer-reviewed articles open access (Article 29.2 of the Annotated Model Grant Agreement)

“Each beneficiary must ensure open access (free of charge, online access for any user) to all peer-reviewed scientific publications relating to its results”.

For other types od scientific publications such as books, conference proceedings, gray literature (reports), the author is not bound to open access obligations. However, beneficiaries are strongly encouraged to provide open access also to these scientific publications (whenever possible).

Versions

You can archive both the Published version and the Postprint/Author's Accepted Manuscript, according to the publisher's policy.

In both cases, the author has to inform the publisher that he is required to deposit his article open access to be compliant with H2020 obligations.

Where

The publications have to be deposited in a repository of scientific publications that ensures free access and long-term preservation:

  • Institutional repository: for Politecnico di Torino researchers Porto@Iris
  • Subject repository (ArXiv, Repec, BioarXiv...)
  • Centralized repository (Zenodo)

It is not possible to deposit publications in social platforms that require a login and/or do not guarantee digital presevation over time (eg Academia.edu, Researchgate)

“Beneficiaries should NOT use a repository with rules which could conflict with open access.”

When

For open access journals, the articles must be uploaded upon publications

(section 29.2 of the Annotated Model Grant Agreement).

For articles published in subscription journals, the Postprint/Author's accepted manuscript has to be deposited as soon as possible and made available open access within 6 months for STM and 12 months for SSH from the official publication date.

Mandatory metadata

In the description of the publication, the following metadata have to be indicated:

  • Reference "European Union (EU)" and "Horizon 2020": in Porto@Iris just select Horizon 2020 funding programme
  • The name, number and acronym of the project : in Porto@Iris enter grant agreement six-digit number
  • The date of publication and, if necessary, the embargo period
  • A persistent identifier (eg DOI/ISBN)

OpenAire carries out the harvesting of all H2020 publications deposted in Porto@Iris if the funding programme and the grant number have been entered in the record.

Insert  the funding programme and the grant number in the Acknowledgements on the Postprint/Author's accepted manuscript version too.

Sanctions for those who do not comply

If a beneficiary breaches any the obligations related to Open Access, the grant may be reduced leading to potential sanctions (Article 29.6)

"If a beneficiary breaches any of its obligations under this Article, the grant may be reduced (Article 43). Such a breach may also lead to any of the other measures described in Chapter 6" (art. 43)

Choosing a publisher

Taking for granted that researchers are free to  choose where to publish, it is useful to keep in mind that:

If the paper has not been submitted to a publisher yet:

At this stage it’s still the author who retains the rights and then it is important that he is aware about this before transferring them to the publisher.

The author can submit the article:

• to an OA publisher (see section Publishing in an Open Access journal) or to an OA journal of a traditional publisher.

• to a subscription publisher with a policy that allows the deposit on the institutional repository within 6 months for STM articles and 12 months for SSH articles

Here is a non-exaustive List of publishers application/pdf (79.39 kB) that allow to deposit the Postprint /Author's accepted manuscript within the required terms

If the paper has already been submitted to a publisher:

The author has to inform the publisher that he is required to comply with the EC requests on open access.

If the publisher requests a longer embargo period (more than 6 moths/STM and 12 months/SSH) or if he doesn't support open access, the European Commission has provided a model of Request letter the corresponding author may submit to the publisher in order to find an agreement between the two parties.

If the publisher refuses to comply with the EC requirements: 

The Project Coodinator must inform the Project Officer, adding in cc RTD-OPEN-ACCESS@eu.europa.eu about the publisher's refusal, despite the attemps made, attaching the relative correspondence.

The same procedure must be followed in the event that, in the absence of other peer reviewed journals of the same quality, there are no funds available to pay the APC in order to publish in the chosen open access journal (e.g. at the end of the project, or in case of run out of budget for the publications produced during the project)

For more detailed information:

https://www.openaire.eu/copyright-issues

https://www.openaire.eu/support/faq